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Web Autorisation Processor (WAP) for Sage 50 & 200

Enter, Approve and Process into Sage 50 & Sage 200 from the web

Product Overview

AP is a locally installed web based application designed specifically for real-time integration with Sage 50 & Sage 200. This product provides data entry and approval processing for business documents including Purchase Requistion, Purchase Invoices, Expenses, Timesheets and Holidays. Approval routes can be configured by nominal, project, user, document type & value, making this a very flexible solution.

Web based application

  • For easy installation , upgrade and deployment to both internal and external users
  • Ideal for multi-site or remote distributed organisation
  • Locally installed to link directly to Sage

Scalable solution

  • Implemented on sites with 10 to over 700 users

Secure user login

  • User login security restricts acess to system functions
  • User accounts can be configured to Windows Password Security.

Links directly to Sage

  • Real time nominal budget, actual & commitments are analysed

Runs with Mulitple Sage Companies

  • All authorisations are carried out in one system for multiple companies
  • Users are given access only to the required companies during setup

Commitment Accounting

  • Calculate actual, deffered, historical, orders placed and unapproved requests to work out commitment v’s budgets in Sage 200

Sage Budgets

  • Uses the Sage budgets from Nominal codes and Project Accounting

Links to Sage

  • Creates Sage Purchase orders and users created orders and actual postings in commitment calculations

Project Accounting 

  • Project Accounting for each line of a requisition the user can select a project and project item                         Users can be assigned to projects and project Item

Sage 200 Construct

  • Can link orders and timesheets to construct jobs. Posts to construct when authorised.

Sage Payroll

  • links employees & pay elements to Timesheet module rates to enable postings back to payroll

Approval limits

  • Assigned per user

Approval routes by nominal code, project, user and value

  • From one to unlimited authorisers per approval route
  • Requisitions approved when a user with sufficient authorisation is reached

Integrated e-mail notifications

  • Configurable notifications intervals per user

Full approval audit trail

  • Available to view on every document type

Restrict nominal code, project or job by user

  • Restricting the list of codes available makes it simpler for users to select a valid code

User Dashboard

  • Users are presented with a dashboard containing notifications or links to items to approve
  • Easy to learn
  • Screens are designed for non-IT users

User defined groups

  • For restricted access to system options and functions
  • User groups can also be used in approval routes

Copying approval routes

  • To speed up the configuration of the system you can copy an approval route
  • Requisitions approved when a user with sufficient authorisation is reached

Integrated e-mail notifications

  • Configurable notifications intervals per user

Full approval audit trail

  • Available to view on every document type

Restrict nominal code, project or job by user

  • Restricting the list of codes available makes it simpler for users to select a valid code

User Dashboard

  • Users are presented with a dashboard containing notifications or links to items to approve

Easy to learn

  • Screens are designed for non-IT users

User defined groups

  • For restricted access to system option and functions
  • user groups can also be used in approval routes

Copying approval routes

  • To speed up the configuaration of the system you can copy an approval route by nominal, cost centre, department report category, project or user.

Copy and Global replace users

Integration with Sicon DMS & INVU

  • The WAP product can integrate with document management solutions to view and archive documents related to authorisation transactions

System Requirements

  • links to Sage 200 in real time but requires no extra Sage 200 user licence
  • MS SQL server 2005 or above, MS IIS server
  • Internet explorer 7 or above preferred

Purchase Requisitions

  • Purchase Order and Approval limits can be setup per user
  • Raise free text, stock, additional charge and comment lines
  • Add justification documents and notes
  • Use approved suppliers and supplier part number search
  • Automatically create purchase orders in Sage 200 once requisitions are authorised
  • Print orders when approved and e-mail to supplier from WAP
  • Confirm Goods Received via WAP web interface
  • Integrates with Sage 200 Purchase Orders if available

Purchase Invoice Approval

  • For Sage 200: Invoices are entered into the Sage 200 purchase ledger for authorisation
  • The ‘requires authorisation’ flag in Sage purchase ledgers triggers the invoices to upload to the WAP system for approval
  • For Sage 50: Invoices are entered into WAP
  • Once approved the invoices are posted to Sage 50
  • New Sage 50 style grid invoice

Expenses Approval

  • Expenses are entered into the WAP system
  • Item lines for milage based on type of car used
  • Track private and business mileage
  • Multiple item lines for expenses
  • Expenses types allocated per user
  • Configure nominal, VAT and limits per user by expense type
  • Approved expenses are posted to Sage
  • Each user has a configured purchase ledger account setting
  • Approved invoices are posted to the purchase ledger account and can be held on query waiting for documentation to follow
  • Attach supporting documents or print claim voucher
  • Scanned copies of receipts can be attached to each expense claim

Time sheet approval (including Time & attendance)

  • Enter time directly against projects and cost headings
  • Projects and activities can be loaded against each employee
  • Includes an integrated Time & Attendence solution
  • Record users in and out of building access point
  • Manage time on site to standard working day and overtime calculations
  • Touch screen terminals provide an intuitive user interface
  • Sage payroll integration to post authorised timesheets
  • User enquiry facility to check time prior to submission
  • Designed for production user and professional users
  • Running in internet explorer this application is available on any PC
  • PC users are presented with an alternate logon screen for speed of entry
  • Used by developers and professional users for time entry
  • Fire list included with Time and Attendance
  • The system can produce a fire list per terminal location of assembly point

Holiday approval

  • Links directly to Sage Payroll Professional – shows holiday allowance, holidays taken and holidays booked
  • User can raise holiday requests in the WAP application
  • Configurable Approval routes per person – each person can have a specific approval route that may require one or more people to approve a new holiday request
  • Stop holiday clashes – quickly identify people that cannot be on holiday at the same time. Users are informed of clashes with other members of staff but may be allowed to continue to raise a request.