A partnered approach to construction and contracting software

This construction software integrates fully into Sage 50 Accounts and is very user friendly. It can also link to Sage CRM to view project level information in the field and to manage internal and external contract and correspondence. It controls costs, and meets budgets as well as complying with the very latest HM Revenues & Customs legislation.

Benefits

Complete contract cost control

Easily control costs, meet contract budgets, track subcontractor insurances and generate purchase orders and delivery notes for materials and plant hire.

Comply with HM Revenue & Customs legislation

Ensure compliance with up-to-date legislation by accurately recording verifying and reporting to HM Revenue and Customs (HMRC) on subcontractor tax (CIS).

Improve cashflow management

Valuations, applications for payment and retentions are tracked and analysed, giving you quick, accurate billing information.

Sharing information

Integration with Construction for Sage 50 Accounts and Payroll brings the ability to effortlessly share information throughout your business from one central system.

Provide accurate quotations

Process tenders and quotations from enquiry register, through subcontract enquirey and comparison, to tender submission.

Reporting and Intelligence

The now fully integrated ICA tool presents all of your contract data in a simple, easy to use format. Creating summary and detailed views of your projects via tables, pivot tables, graphs and / or dashboards all within Microsoft Excel.

Construction for Sage 50 Accounts is designed specifically for small to medium construction contractors, subcontractors, house builders and contracting companies that work in related industries, providing:

  • Complete contract cost control
  • The ability to comply with HM Revenues & Customs legislation
  • Improved cashflow management
  • The capacity to share information acess your business
  • The platform for you to build your own WIP and CVR

Using Construction for Sage 50 Accounts helps you to take complete control of project financials, giving you access to vital management information from your contract cost elements and monitoring your actual costs against budget. Subcontractor self billing, client invoicing and both sales and purchase retention tracking enable you to focus on building your profits, while the ability to fully drill down through analysis structure to transaction detail provides complete visibilty of your project information.

The system helps improve cashflow management by recording valuations, applications for payment, certificates and retentions. The buyig process is also managed through the system; from purchase order generation, through goods received and on/off-hire notes, to purchase invoice, checking budgets, quantities and rates.

Compliance with HM Revenues & Customs legislation is ensured with accurate recording, verifying and reporting on subcontractor tax (CIS), applications and certificates and VAT.

The quotation function generates tenders and converts them into contracts, while the software’s ability to compare purchase and actual costs on won contracts provides detailed feedback for future tendering.

Comprehensive integration with Sage 50 Accounts means that important information is shared effortlessly throughout the business; improving accuracy and productivity. Payroll integration can also eliminate repeat entry; cutting processing time and ultimately overheads.

QUOTATION AND CONTRACT GENERATION

  • Generate quotes individually or use the templates an schedules of rates and store them within libraries
  • Produce multi-level quotes with sections, composites and items
  • Record default client and sub-contractor retention and discount rates
  • Budget and cost by section, sub-section, itemor cost code using the flexible bill structure
  • Search the database for suitable suppliers or subcontractors by trade and/or region
  • Transfer every detail of a quote to the contracts module OR integrate with the Eque2 estimating solution for full estimating functionality.

BUYING AND COST CONTROL

  • Raise Purchase Orders from budget information
  • Record Goods Received and Plant Hire notes
  • Reconcile Purchase invoices to GRN or orders
  • Record amd manage Variations
  • Enable users to control costs; revenue and retentions
  • Highlight where spending exceeds budgeted, committed or acrual cost

SUBCONTRACTOR MANAGEMENT

  • Record and share accurate subcontractor information
  • Verify subcontractor status with HMRC online to ensure the correct tax rate is applied
  • Accurately record company names, unique tax references and National Insurance numbers
  • Directly issue monthly payment statement reports via email
  • Record applications and generate both self-billing and authenticated receipts with automated retentions, CITB deductions, discounts and CIS processing
  • Deferral of VAT, in accordance with HMRC, until payment date or authenticated receipt
  • Record and track insurance and CSCS details
  • Supply Chain analysis by Trade & Region
  • VAT & RCT compliant in the Republic of ireland, in line with the Office of the Revenue Commissioners

CONTRACT MANAGEMENT AND REPORTING

As part of the package, the suite of Standard Reports, report Designer and ICA (intelligent Construction Analysis) provide a breadth of reporting and intelligence functionality:

  • Build your own WIP and CVR
  • Full drill-down through project cost structure to transaction detail
  • Visibility of management information
  • Contract orientated management reports to analyse your job costs
  • Monitor actual costs against committed and budgeted costs
  • Deduct, record and report on both subcontract and sales retentions, ensuring liabilities are reduced and outstanding monies are claimed
  • Allocate cash received from bank to projects
  • Generate reports showing monies applied for, certified and paid, by client and/or contract
  • Payment reports provide details of payments made and tax deducted for each subcontractor
  • Report project performance to support detailed feedback for future tendering

BUSINESS PROCESS INTEGRATION

  • Help eliminate repeat entry of data into disparate system
  • Provides complete cost monitoring from quote/budget through committed costs,actual costs, applied and actual sales, integration with Sage 50 Accounts
  • Sage 50 Payroll integration-timesheets can be processed by batch to the project, eliminating repeat entry

BUSINESS PROCESS INTEGRATION

  • Help eliminate repeat entry of data into disparate system
  • Provides complete cost monitoring from quote/budget through committed costs,actual costs, applied and actual sales, integration with Sage 50 Accounts
  • Sage 50 Payroll integration-timesheets can be processed by batch to the project, eliminating repeat entry